Forms and Downloads

Your Program

Forms and Downloads

Every form you will need, from your first committee meeting to your defence. Forms marked for chairs are completed by your committee chair, not by you.

Filling them in

Chair’s reports come in Word as well as PDF, so take whichever suits you. The fillable PDFs need a little care:

  1. Download it firstSave the form to your computer or network drive before you open it. In Chrome, right-click and choose Save as; in Firefox, Save page as.
  2. Open it in a PDF readerNot in your browser. Most browser PDF viewers handle fillable forms badly, and work typed into one can vanish. Adobe Acrobat Reader is free.
  3. Save as you goClick the save icon in the reader’s menu bar. You can reopen the form and change your entries as often as you need.

Supervisory committee

Starting out

The forms for your first supervisory committee meeting.

  • Initial supervisory committee meeting course plan DOC
  • Expectations Agreement PDF
  • Initial supervisory committee reportFor chairs DOC

Supervisory committee meetings

Used at every meeting after the first.

  • Supervisory committee guidelines for chairsFor chairs PDF
  • Supervisory committee meeting tips for students DOC
  • Student and supervisor relationship evaluation DOC
  • Supervisory committee progress report DOC
  • Supervisory committee reportFor chairs PDFDOC

Exams

Each exam has its own page explaining when these are due and who submits them — see Exam Information.

MSc thesis exam

  • Supervisory committee MSc thesis approval DOC
  • MSc examination committee approval DOC
  • Conduct of MSc exam and chair’s reportFor chairs DOC

PhD dissertation exam

  • Supervisory committee PhD dissertation approval DOC
  • Nomination of external examiner G+PS
  • Graduate program approval for external examination G+PS
  • Approval of university examiners G+PS

Comprehensive exam

  • Comprehensive exam guidelines PDF
  • Comprehensive exam overview DOC
  • Approval of topic and examination committee DOC
  • Comprehensive exam chair guidelinesFor chairs PDF
  • Comprehensive exam chair’s reportFor chairs DOC

Everything else

  • PALM policy on the use of generative artificial intelligence PDF
  • PATH 548 directed studies form DOC
  • Recommendation for advancement to candidacy G+PS
  • Transfer from master’s to doctoral program G+PS
  • New student visa letter template DOC
  • PALM financial needs application DOC

One form is missing its PDF

The initial supervisory committee report is listed with a PDF version on the old page, but there is no link behind it — only the Word version works. Until that is sorted, use the DOC.

Questions

Completed forms go to the Graduate Program Coordinator. If a form will not open, or you cannot tell which one you need, ask rather than guess.

Heather Cheadle
Graduate Program Coordinator
heather.cheadle@pathology.ubc.ca